If you do not already have one, develop a workplace emergency plan. According to OSHA, an effective workplace emergency plan should:
- Remain personnel-focused, including clear communication about what to do during and after the disaster. Determine the emergency notification system, whether a PA system or text message to all employees. The primary goals of the plan are protecting lives and property in an emergency.
- Give concise instructions and methods for reporting hazards and emergencies.
- Include evacuation procedures, emergency escape routes, and consider any hazards within the workspace.
- Outline the rescue and medical duties for designated workers.
- Include contact information for individuals inside and outside the company who can be contacted for further details on the responsibilities and duties contained within the emergency plan.
- List procedures for the employees who must remain within the worksite for essential work functions. (example: IT personnel)
- Remember the importance of post-disaster communication and leadership. Have a protocol for who will be in charge of communicating and how employees are to receive such communication.
- Check supplies for medical and other emergencies: first ai
d supplies, water, flashlights, nonperishable foods, and make sure employees know where the supplies are located.
d supplies, water, flashlights, nonperishable foods, and make sure employees know where the supplies are located.- Make sure fire extinguishers work and that employees know where they are located and how to use them.
- Consider offering CPR training to employees.
- Allow employees time off to deal with personal affairs in the wake of a natural disaster.
- Check with legal counsel about compensation issues after a natural disaster: FMLA and FLSA considerations will still apply.